You will create search-filtered catalogs by filtering an existing catalog's content using specific search criteria: entering a search term and choosing the items (tags, title, slide text, etc.) searched. The filtered catalog only shows presentations that match the search criteria.
When you create a search-filtered catalog based on a linked catalog (or on a custom catalog containing linked folders) and new presentations are added to the corresponding folders, users will only see presentations that match the search criteria in the catalog. Similarly, if you create a search-filtered catalog based on a custom catalog, when new content is added to the original catalog, users will only see presentations that match the search criteria in the catalog.
Search filters can be set on
a catalog from Management Portal also using steps similar to the ones described
below. Please note that search filters are not available for catalogs that are
restricted to publishing only from a presentation’s Publish
tab.
To create a search-filtered catalog:
1. Click Edit to launch the catalog in edit mode. Click the Settings tab.
2. Click Search Based Content and select the Filter this catalog using a search term check box.
3. Select the Show folder navigation when displaying presentations check box if you want presentations that meet the specified search criteria grouped by folders in the same manner as the original catalog. Otherwise, all presentations are displayed at the same level.
4. Specify the search term and select the check box next to each presentation item you want to be part of the search. For example, if you want to search only titles, descriptions, side text, and tags for the specified check terms, you will select the check box next to each of these items. Click ? to view additional search-term examples.
5. Click Preview to see how your catalog looks with the selected criteria and settings. Click Save.